Up to £0.00 per annum
3 months ago
As a Document Controller in our Building business unit, you will be responsible for the implementation, development, operation and collation of all Contract documentation and computer records, as well as ensuring the most efficient ways of working whilst ensure integrity of all documentation.
Establish and promote best practice in health, safety and environmental matters in conjunction with the SHQE department.
Set up and maintain an electronic document control system to meet the needs of the Work Winning and Marketing teams.
Provide training to team members across a range of abilities
Instruct new members of the team in the discipline and importance of adhering to document control systems and procedures
Monitor compliance and advise senior management of individuals failing to observe these systems and procedures
Provide innovative and proactive advice on document management
Understanding of BIM process
Development of process maps explaining documentation process
Receive documents in data, paper and electronic formats
Maintain and Implement the Document Control Filing System.
Ensure regular archiving is carried out
Assist when required with the logging all incoming and outgoing correspondence on relevant registers
Distribution of correspondence received from Client and/or subcontractors
Process responses to documents issued
Administer requests for information
Chase responses to documents issued where required
Document Control Registers such as Calibration of Equipment, RAMS etc.
Drawing Management in line with Group / Clients requirements
Ensuring all Superseded Documents is clearly marked up as S/S.
Liaising with Design Team to obtain relevant information for Datebooks.
Skills, Experience & Qualifications
Proven experience doing a similar role
Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel, Outlook and Access and/or dedicated Electronic Document Management Systems such as Hummingbird and BIW.
Ability to manage and build relationship with diverse stakeholders
Experience of using Aconex (desirable)