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Document Controller

  • Location: City of London
  • Salary: Market related
  • Job Type:Contract
  • Sector: Power, Nuclear and Utilities
  • Contact: Niamh Forbes
  • Contact Email:
  • Contact Phone: 01324 666888
  • Duration: 15 months/until end of project
  • Start Date: ASAP
  • Job Ref: 210054NFO

Our client Scottish Power are looking for a Document Controller to join their team based in City of London on a contract basis.

Job Role: Document Controller
Working Location: Tudor Street London/Hybrid
Working Pattern: Full-time (5 days/week)
Duration: 15 months/until end of project
Rate: Will be provided upon application

It is essential that applicants have experience in the use of 'Project Wise' as a main EDMS.

Day to day duties will consist of:

Maintain Documents
Quality check of documents - check for signatures and dates or drafting and editing sentences.

Train Employees
You will also be tasked with training employees in the proper way to create or fill out company documents.

Fulfil Document Retrieval Requests
Handle the retrieval of documents as directed. Must be able to retrieve documents and data quickly and efficiently when needed.

Organise and Archive Documents
The Document Controller will be responsible for the accurate controlling of all documentation through the approved Electronic Document Management System, including tracking and follow-ups necessary for an orderly site operation.
Carry out QA checks on all published information/documentation in accordance with project document control procedure and perform document storage duties. This may involve scanning documents, physically and electronically filing documents, organising documents, and ensuring documents are saved and safeguarded from theft or destruction. It also usually requires Document Controllers to adhere to a retention schedule, meaning they must know the proper ways and times to destroy old documents. You must be competent in Microsoft applications.

Key Attributes

  • Proficient in English
  • Ability to handle multiple tasks concurrently and in a timely fashion
  • Good interpersonal skills and ability to work effectively and efficiently in a team environment to accomplish goals
  • Must display eagerness to learn and continuously improve
  • Maintaining document management systems and MDRs
  • Assisting and participating with audits
  • Work well both autonomously and within a team
  • Display a positive, approachable attitude
  • Support each other we all work within the same company

Personal Attributes

  • Ability to integrate and be part of a team
  • Ability to identify, map and manage processes
  • Good communication skills, both written and verbal
  • Logical and well organised
  • Methodical with the ability to prioritise
  • Able to manage workload by understanding requirements, deadlines

To be successful in this role, we are looking for you to have a good understanding of document control, document control/management procedures, as well as knowledge and experience with Project Wise.

Previous experience with the wind or electricity generation industry is advantageous, however this is not essential.