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Document Controller

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  • Location

    Coventry, West Midlands

  • Sector:

    Administration

  • Job type:

    Contract

  • Salary:

    £13.00 - £17 per hour

  • Contact:

    Natalie Pritchard-Barrett

  • Contact email:

    leiston@morson.com

  • Job ref:

    181380NPB_1604334551

  • Published:

    24 days ago

  • Duration:

    6 Weeks

  • Expiry date:

    2020-11-09

  • Start date:

    09/11/2020

  • Client:

    #

We have an opportunity for a Document Controller for a temporary contract for 6 weeks starting ASAP, based in Coventry.

Duties to include:
Track project document control status to ensure sites meet the relevant timescales
* Establish a standard, structured folder system with visual aids to prompt end users

* Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks
* Support the Contract Team by promoting the correct filing of relevant emails by forwarding to contract inbox
*
* Receiving, filing and distributing incoming site mail if required
* Ensure all paperwork is recorded when disposed of/archived on the relevant tracker
* Share good practice with the wider Document Control community in our drive for continuous improvement

Assurance

* Knowledge of the requirements of IS09001 (Quality Systems) and IS027001 (Information Security)
* Undertake regular audits on contract governance, deliverables and key client deliverables
* Highlight upcoming deadlines and outstanding actions for the Contract Team
* Assist with meeting and exceeding group and customer audit results
* Assist the Quality Assurance Manager in the implementation of quality assurance, continuous improvement and innovation including sharing practices with/from the wider group


* Communicate well at all levels, duties may include greeting site visitors front of house, answering calls and access intercom as required when site based
* Completion of relevant requisitions, checking and signing delivery notes
* Assist the Contract Team in managing the See it, Sort it, Report it feedback cards
* Contribute to and implement the Framework Management Plan
* Any ad-hoc tasks as requested by your line manager

Key Skills

* Self-motivation
* Strong organisational
* Attention to detail
* Strong communication skills with ability to be assertive particularly when enforcing minimum standards


IT Systems
* Information Exchange (CAPTURE) user
* Business Collaborator 7.2 user
* Good Microsoft Outlook, Word, Excel, Powerpoint & Visio (Optional) skills