Desk Sales Coordinator

  • Location

    Aberdeen, Scotland

  • Sector:

    Oil and Gas

  • Job type:


  • Salary:

    £15 - £18 per hour

  • Contact:

    Gordon Clark

  • Contact email:


  • Job ref:


  • Published:

    about 1 year ago

  • Duration:

    12 months

  • Expiry date:


  • Start date:


  • Client:


Our client is looking for a Desk Sales Coordinator for an approx 12 month contract role based in Aberdeen. Candidates should have strong experience in a Buying role or environment with SAP and Contracts experience.

Job Responsibilities:

To provide an efficient and effective liaison between the Customer and the client through interpretation and communication of Customer requirements to in-house systems, corporate policies and financial strategies.


* HSE - Responsible for ensuring all work is undertaken in a safe manner and in line with company health and safety guidelines/policies.
* During quotations ensure Services pricing policy is adhered to and delivery and compliance with systems and procedures.
* During Quotes\Sales Order administration ensures accuracy of Quotes\Sales Order and conformance with Inquiry\Purchase Order, known customer requirements and client's systems and procedures.
* Provide an effective single contact interface between the customer and the client.
* Establish and promote a productive working relationship with the Customer at all times.
* Perform tender\contract reviews of all Inquiries\Purchase Orders received. Ensure they are acceptable and match the original client's SAP quotation, taking care to review for any QA/certification requirements as well as the delivery requirements (EXW, DDP, etc.) and expedite contract review sign off to the relevant level via our BPM system.
* Issue Customer with SAP generated Quotes\Sales Acknowledgements.
* Ensure everything possible is done to maintain Plant/Department on-time delivery goal.
* To run their applicable report on a regular basis and to subsequently ship those parts that are available for shipping (checking P.O. for delivery dates/terms first).
* To ensure they feed back to the Inside Global Spare Parts Manager any delays in responding to RFQ's producing the relevant stats.
* Ensure standard RFQ's are processed within Department KPI's.
* To advise the customer (by Phone and then back up e-mail) of any delays in his RFQ or order.
* To expedite on time delivery's.
* To generate (create quote header only) a SAP R3 quotation within 24hours of receipt of the RFQ.
* At all times to work to, and utilise, the client's Aberdeen Sales Desk manual in all aspects of your day to day work.
* Perform other related duties as delegated by the Department Manager
The job holder should have experience within a Purchasing or Sales environment, possessing a good understanding of commercial issues such as contracts, velocities and margins. They should have good SAP experience (or similar software) , as well as be competent with Microsoft Office packages especially Excel.