Contract Management Administrator

  • Location

    London, England

  • Sector:

    Oil and Gas

  • Job type:


  • Salary:


  • Contact:

    Steven Waters

  • Contact email:


  • Job ref:


  • Published:

    6 months ago

  • Duration:


  • Expiry date:


  • Start date:


  • Client:



Location London, UK

Assignment Type Temporary Contract

Department Contacts Management

Reporting To Local HR, Contracts Management and Compliance Manager

Purpose of the role:

To provide administrative support to Contracts Management team as outlined in key responsibilities with great focus on handling supplier invoices by coordinating the approval process and entry into the accounting software (SAP). In addition, carry out any hochoc administration and stand-in support which may be required.

Key responsibility area:
* Receipt of supplier invoices

* Invoice quality control check
* Management of a shared Outlook invoicing mailbox
* SAP data service entry
* SAP reporting and management information reports (manipulation of Excel reports required)

* Responsibility for ensuring internal sign off of supplier invoices in a timely manner and escalating any issues to team management

* Follow the supplier invoice from receipt to payment to ensure optimum efficiency, including interaction with Finance team

* Liaison with internal and external stakeholders in the invoicing processes, as needed

* Charge expenses to accounts and cost centres by analysing invoice/expense reports recording entries.

* Maintain vendor accounts by reconciling monthly statements and related transactions
* Ensure payments are up to date
* Dealing with and resolving queries from internal stake holders as well as vendors

* Creating and maintaining spend and hochoc reports
* provide supporting documentation for audits as requested
* maintain accurate historical records
* Filing, organising files, developing and maintaining documents (electronic and printed documents)
* Assist in other areas as activity increases

Skills and competencies

* Relevant University degree (HR or similar)
* Previous experience of SAP data entry, SAP reporting and running of SAP-based management reports
* Meticulous attention to detail
* Experience of working with senior management
* Relevant experience in a similar role and experience managing multiple administrative tasks
* Interpersonal and communication skills

* Stakeholder management and relationship building skills
* Planning and organisation skills
* Ability to identify and set priority actions, managing a heavy, complex and ever changing workload
* Effectively manage own time and deal competently with a variety of activities and projects
* Adaptability and flexibility

* Self-motivated and proactive with the ability to show initiative and assume added responsibilities when appropriate

* Awareness and appreciation of multicultural organisations and work groups
* Ability to work independently as well as part of a team

* Candidates must be eligible to work in the UK
* Fluent in English, other languages would be beneficial