£15000.00 - £15600.00 per annum
6 months ago
Our client is looking for a Contracts Administrator -Part time
24 hours per week, Monday - Thursday 09.00 - 16.00 hrs
The role of the Contract Administrator is to assist in ensuring the smooth running and operation of the BMW Oxford Contract. Keeping up to date with all files, correspondence, invoicing, PPM and KPI duties etc. Reporting to the Contract Manager
Main Responsibilities/Duties Include:
*Raising quotes & breakdowns within SAP for chargeable works.
*Raising purchase orders within COUPA and necessary reports.
*WIP Management with regular invoicing on SAP and management of aged jobs to prevent any reaching 180+ days.
*Updating COFELY and client spread sheets with corresponding info on chargeable works.
*Raising of AWR's to the client in a timely manner in a professional form.
*Keeping up to date with submission of AWR's to keep the backlog of To Do tasks to a minimum.
*Respond and action emails in a timely manner in a professional form. This includes taking action to tasks which have been requested via email in a timely manner.
*Check emails regularly to comply with the above and ensure number of un-read is kept to a minimum.
*Preparing documents and reports for Management and/or the client as requested.
*Assisting Contract Manager and Site Supervisors with documentation filing.
*All other general filing such as reports, subcontractor service sheets and suppliers info / delivery notes in a timely manner.
*Full management of staff timesheets including booking engineers overtime onto SAP to the corresponding job and entering Annual Leave and other absences
*Responsible for the engineers monthly call out / shift rota
*Support the Helpdesk with any supporting information they require such as lead time on parts etc.
*Keep the Helpdesk informed of all ETA's so the PLANON system can be subsequently updated.
*Action all supplier and subcontractor quotes in a timely manner.
*Maintain a clear desk policy to ease on organisation.
*Management of the KPI sheet.
*Printing of PPM documents.
*Provide regular and professional feedback and updates to the client as required.
*Attend internal and external meetings as requested by Management.
*Processing / managing deliveries into the Office.
*Management of stationary & PPE stock levels.
*Carry out any other tasks requested by Management.
*To work a reasonable amount of overtime as required by business needs.
*To comply fully with the requirements of the Company's Policies and Procedures.
*To represent the company, its values and standards as laid out in the company handbook in all aspects of duties.
Required Qualifications & Experience
*SAP / COUPA / Planon System (training given as necessary)
*Customer service systems/procedures (training given as necessary)