Contract Administrator

  • Location

    London, England

  • Sector:

    Building, Construction and Infrastructure

  • Job type:


  • Salary:

    £0.00 - £26000 per annum

  • Contact:

    Steven Hawkins

  • Contact email:


  • Job ref:


  • Published:

    about 1 year ago

  • Expiry date:


  • Start date:


  • Client:


Job Title Contract Administrator


Hours of Work Monday - Friday, 40 hour/week, 8.00 - 5.00 pm

Purpose Of The Job

To provide a comprehensive and flexible contract administration service. To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representative and support the contract manager. Be familiar with the use of Concept Cafm system.

Main Duties and Responsibilities

  • To administer all financial and commercial aspects of the contract.

  • To assist in the production of supporting financial information.

  • To maintain and update both manual and computer records relating to areas of which client are responsible.
  • To prepare and issue predefined reports, which form part of the contract and customer requirement.
  • To administer quality management system documentation and ensure compliance.

  • Liaise closely with the site team and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.
  • To undertake general office duties relating to the contract including but not limited to:

Correspondence and filing

Minutes of meetings

Preparation of reports and documentation

Updating of electronic records

Material ordering and administration

Subcontractor's administration

Raising purchase orders and ensuring that purchase orders are updated when changes required.

Production of valuations and presentation of results

Production of short range plan information

Quote logging and processing

Collating timesheets from engineers, chasing and checking quality of data

Contract set-up (PPM / System support)

Application billing preparation

Contract escalation process

  • To support, arrange for and undertake the training of staff as and when required.
  • To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes.
  • To be responsible for the commercial support on the contract through to final account.
  • Provide help desk duties when required.
  • Provide any other reasonable dutie associated with the effective running and administration of the contract