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Contract Administrator

  • Location

    Stevenage, Hertfordshire

  • Sector:

    Administration

  • Job type:

    Contract

  • Salary:

    Up to £10.58 per hour

  • Contact:

    Vital Bristol Technology

  • Contact email:

    apply@vital.uk.com

  • Job ref:

    16016_1563353672

  • Published:

    about 1 month ago

  • Duration:

    6 months

  • Expiry date:

    2019-08-11

  • Start date:

    29/07/2019

  • Client:

    #

Our client are a multinational electric utility company, which operates in the fields of electricity generation and distribution, natural gas, nuclear and renewable energy.

They are currently recruiting for a Contract Administrator in Stevenage starting ASAP for 6 months.
To work closely with management, operatives, sub-contractors, Help Desk & Supervisors to ensure all works (PPM & reactive) are scheduled for the appropriate resource to attend (operatives or approved subcontractor), purchase orders are raised and suppliers/subcontractors paid in a timely manner complying with accounts processes and procedures, finances are billed and SHEQ compliance is achieved.
Impact:
Update & provide analysis of live / historic data to generate accurate planning forecasts for various systems covering CAFM, Finance & SHEQ
The successful candidate must provide a significant contribution to overall efficiency, effectiveness, contract profitability & must therefore play their part in the overall delivery of service
Complexity:
Schedule PPM & Reactive works in a timely manner ensuring contractual KPI's are achieved
Liaise with Contract Managers & Supervisors to schedule all Subcontractor PPM & 'projects' works
Logging & assigning jobs on CAFM system ensuring system is continuously updated
Liaising with appropriate parties (both internal & external) to provide necessary updates & supporting documentation when requested. Issue purchase orders when required
Carry out regular analysis of current PPM regime across the portfolio to identify current trends & patterns to achieve effective & efficient delivery of engineering resource.
Work with the Management team to discuss / implement appropriate courses of action
Ensure Subcontract planner (Planon) is up-to-date at all times ensuring accurate & correct information is detailed
Uploading variable works quotes to the Planon and Direct systems to allow client to asses and approve quotes
Raising POs for suppliers and subcontractors
First point of contact for Subcontractors regarding scheduling queries
Assisting Business Support Manager to manage and prepare contract billing
Ensure compliance with policies and procedures including SHEQ, liaising with Technical, SHEQ, Procurement and HR teams
Carry out general administrative duties across the contract and any other reasonable tasks for requests
Undertake any 'ad hoc' duties as requested by Management team
Qualifications or Required Experience:

Prior experience of CAFM systems (SAP, Coupa & Planon advantageous)
Good Knowledge of Microsoft applications including Excel

Competencies:
1. Customer Driven (Targets work to meet and excel customer needs)
2. Working with Others (forms highly effective working relationships)
3. Managing Oneself/Work Standards (Achieves and maintains high standards of performance)
4. Practical Thinking and Analysis (Plans, analyses and makes good decisions)
5. IT Skills (use of IT & data to produce interpretive MI and reporting)
6. Communication (Giving and receiving information to improve company performance)
7. Professional and Technical (Functional skills and knowledge required for role)
8. Innovation (Creates new approaches to work)

If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly.