Buyer, Direct Materials and Services

The Direct Buyer (DB) will form part of the company's Offshore Procurement team and is responsible for ordering aircraft parts. These purchases should be made within the budgetary constraints of the business to support the contractual service delivery requirements.

The DB will support the Head of Procurement and Supply Chain in the implementation of the Regional Supply Chain Strategy, Group policies and the utilisation of the company's preferred suppliers as directed by the Head of Function. This will include meeting regulatory requirements defined in the Part 145 Maintenance Organisation Exposition (MOE), and the regional and group financial governance.

The role will actively support the Head of Procurement and Supply Chain to ensure the on time delivery of materials and services and shall also demonstrate professional behaviours, promoting best practice and processes at all times.

Area of Accountability/Responsibility
1. To action requisitions and obtain quotations for new aircraft parts, standard exchanges and repairs orders in order to obtain the most cost effective solution and efficient delivery to meet the requirements of the business.
2. Update Requestors on a daily basis on the progress of any outstanding orders to allow for planning in the event of a delay in delivery and ensure the back order report is kept up to date ensuring all orders are chased through to receipt.
3. To resolve all Vendor Queries (VQ) that relate to Direct Purchase Orders in order to avoid any unnecessary delay in fitting the part to the aircraft.
4. It is the responsibility of the DB to actively pursue savings on all non PBH aircraft parts and keep an accurate record of savings achieved by creating & logging on the cost savings sheet and retaining the relevant quotes for auditing purposes.
5. The on call DB has the responsibility to ensure that any AOG parts are delivered in the fastest, most costs effective method possible ensuring compliance with OpCo processes and procedures. The DB should also update the AOG board first thing every morning and update it throughout the day.
5. Provide a report of all savings achieved at the beginning of each month to the Head of Procurement and Supply Chain
6. To distribute the monthly GRNI report in time to meet month end deadlines and resolve any invoice queries as per the relevant contractual payment terms and conditions
7. To ensure that core returns are tracked and shipped back to the supplier within the designated time constraints detailed within the OEM agreement.
8. To complete MCA's and follow the process as detailed within the procedure in a timely manner.
9. To complete scrap sheets and return to the Stores Department on a weekly basic to ensure there is no back log of parts requiring mutilation and disposal.
10. To become proficient with IAS BI to enable creation, editing and running of reports to provide information regarding part usages, stock Min/Max. levels, GRNI, back orders and outstanding requisitions etc.
11 Daily, analyse data from IAS BI reports and identify any changes that are required to the Min/Max levels of the relevant aircraft stock and amend as necessary.
12. To create, develop and publish KPI reports using Microsoft Excel each month to be included in the monthly OpCo pack.
13. Work closely with internal stakeholders, supporting budgetary spend adherence and compliance with the delegation of authority.
15 Attend meetings, take minutes and action any required tasks as necessary.
16. To be compliant with the company's procurement strategy and key performance indicators (KPI) within the department.
17. To carry out any other reasonable task as requested by your Line Manager


Previous exposure to a Procurement role would be advantageous.

* Experience of delivering a high quality service in a fast paced Procurement environment.
* Excellent interpersonal and communication skills and able to develop good relationships with people at all levels.
* Able to multi-task and manage own time and workload effectively.
* Able to work under pressure, to set and achieve deadlines.
* Demonstrate a flexible attitude towards all types of work (a positive can do attitude)
* Experience of using Microsoft Office packages, especially excel is essential as well as knowledge of IAS would be advantageous.


Previous experience in a similar role is essential (2+ years)
Minimum qualifications:

a) CIPS Qualification or working towards
b) English and Maths GCSE, National 5 or above
c) Exposure to Aviation certification requirements
d) Ability to interpret and implement supply chain strategies
e) Relevant business Qualification preferred (HNC/HND)

The DB will work a rotating 3 shifts pattern, the shifts are 7:30 to 15:30 / 8:30 to 16:30 & 14:30 to 22:30. in addition to this the DB will be on call every 3rd weekend, cover will be 8am to 10 pm. This is stand by, the DB will take a phone and laptop home and deal with AOG (Aircraft on Ground) orders. a premium of £90 per day will be paid for Saturday and Sunday working, in addition to this if called overtime will be paid.

For the right candidate this could lead to a permanent role