12 days ago
Morson International. We are assisting our client with their recruitment to the position of Business Support Officer. The position is based close to Dorchester. The role would suit a keen team player with good admin skills.
Knowledge, skills and personal qualities required
* The job holder must have efficient & effective organisational and planning skills be resourceful, effective at multi - tasking, able to prioritise demands and have the ability to deliver and meet deadlines.
* The job holder must be able to pay particular attention to detail and focus on delivery.
* Proven administrative skills and a proficiency in the use of Microsoft packages would also be appropriate.
* Methodical and thorough approach able to maintain accurate records.
Document Configuration Management
- Support specific projects with day to day management of documentation
- Keeping accurate records of incoming documentation
- Tracking progress of review approval records
- Meeting support as required
- Meeting logistics
- Travel Bureau (supporting and cover daily from 1530hrs)
- To providing travel support for all Staff
- Booking of: Hire Cars, Flights, Taxis, Hotels and Rail
- Ensure appropriate financial code and authorisation are captured to support audit trails, invoice payment and project code reconciliation
- Liaison with Security Team to support international visits process
- Pool Car Management
Reception (supporting and cover as required)
- Receive Notification of Visitors from all staff and action as appropriate and in accordance with security procedures
- Meet and Greet all visitors
- Sign in of all visitors and ensuring that they are hosted and escorted as appropriate and in accordance with Security
- Opening and Closing of the building in accordance with Security guidance
- Receive Sales Telephone Enquiries, re-directing as appropriate
- Manage bookings for the Meeting rooms through use of Microsoft Outlook, public folder calendars
- Manage bookings for all external catering
- Manage bookings for Telephone Conferencing
- Manage bookings for Video Conferencing
- PoC for Tours (supporting and cover)
- Provide assistance and absence cover to all support roles as required and agreed through Manager