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Business Support Assistant

  • Location:

    Southampton, Hampshire

  • Job type:

    Contract

  • Sector:

    Administration

  • Salary:

    Up to £13.00 per hour

  • Contact:

    Vicky Turner

  • Contact email:

    vicky.turner@morson.com

  • Job ref:

    162066VIT_1558019273

  • Published:

    6 days ago

  • Duration:

    6 Months

  • Expiry date:

    2019-05-23

  • Start date:

    10/06/19

  • Client:

    Morson International

Business Support Administrator; Whiteley; Contract; £13.00/hr PAYE

Our client is looking for an business support administrator to provide assistance to senior members of the executive team and administrative support to the business to ensure the smooth running of the office in accordance with the business needs.

Both clerical and administrative services are provided and the coordination and implementation of office procedures and specific projects as allocated.

Responsible to the HR Business Partner for diary management and organisation of meetings, events and off-site meetings in partnership with the office manager. This includes the provision of administration support to the executive team and HR Business Partner, including diary decisions and, if appropriate, taking remedial action to ensure the success of the activities e.g. by re-arranging meetings, flights etc. as required. Uniform, business cards, stationery ordering, and facilities management and fault tracking are also requirements of the role holder.

Act as a focal point for executive team members when absent, ensuring the decision-making process normally carried out is coordinated across their team and is consistent, appropriate and in line with company and business requirements. This includes liaison with customers and clients, using own initiative for prioritising appointments, schedules and tasks.
Deal with incoming queries in a tactful, confidential manner, including from the central external queries mailbox. Proactively seek to resolve issues outside job role scope, identify and pass to the Senior Team appropriate messages or alternatively filter to another appropriate individual in a timely manner.
Minute taking, typing, letter and report writing and dealing with telephone and email enquiries efficiently, including external contacts and the customer, taking appropriate action, escalating or liaising with staff in other business areas if necessary.
Providing general administration support to the office manager and HRBP as directed.

An excellent standard of I.T. skills is required with comprehensive knowledge of MS Office based software packages and ideally SharePoint, although SharePoint training will be provided. The successful applicant will be a self-motivated team worker with a high standard of written and verbal communication skills to support the need to communicate internally & externally at a senior level.

The ability to establish and maintain effective working relationships is also required, coupled with excellent interpersonal skills.
Excellent time management, planning, organisational and facilitation skills leading to demonstrable ability to produce clear, concise and accurate information.
A methodical approach to work, using judgement and initiative to solve problems in a confident manner, capable of handling sensitive and confidential matters appropriately and discreetly.

Due to the nature of our client's business candidates will need to be eligible to gain full MOD security clearance.


Morson is acting as a recruitment business in relation to this vacancy.

Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control