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Business Services Support Administrator

  • Location

    Cumbria, England

  • Sector:

    Administrator

  • Job type:

    Contract

  • Salary:

    £12.00 - £13.00 per hour

  • Contact:

    Lorraine Ryan

  • Contact email:

    lorraine.ryan@morson.com

  • Job ref:

    172902LR_1579795333

  • Published:

    28 days ago

  • Duration:

    Ongoing

  • Expiry date:

    2020-01-30

  • Start date:

    ASAP

  • Client:

    #


We have an opportunity for a BUSINESS SERVICES SUPPORT ADMINISTRATOR to be based on the Sellafield Site.

SC Clearance preferable, or the ability to obtain.


MAIN RESPONSIBILITIES

Team Administration support
Reception duties
Greet and assist visitors upon arrival at reception, including issue and control of visitor pass
Daily checks of pass issue ensuring all passes accounted for at close of working day
Scrutiny of High Security Authorisation (HSA) forms and Risk Assessments as required
Update visitor signing log books daily
Issue mail to appropriate mailboxes
Reporting any faults with vending service provision to the service provider help desk
Tannoy announcements as required
Arrangement of meetings, buffets and refreshments
Taking Photograph of new starters for new Passes

Arrange meeting visits for staff, processing paperwork to allow Site access
Arrangement of passes for building entry
Arrangement of Film badges
Arrangement of the correct escorts for specific areas
Collection and escorting of visitors to the necessary facilities and returning to Pass Office

Issue and record of temporary Vehicle Access passes

Travel bookings:
air, rail, taxi and car service requests

Support to Building Response Action Team during emergency exercises or events:
Act as roll call officers checking visitor signing in register and ensuring all visitors in the building are accounted for

Internal conference co-ordination and arrangement

Support to Building Management:
Assessment and recording of building inductions
Provide up to date occupants signing in sheets, roll call sheets and muster sheets
Update of notice boards
Personnel check list for building residents, updating
Adding new residents to role call register, building occupancy register, mailing list
Processing request for building access forms


SKILLS AND EXPERIENCE REQUIRED
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Excellent organisational skills
Ability to interface with employees and visitors at all levels

PERSONAL ATTRIBUTES
Good communicator (verbal and written)
Good interpersonal skills
Attention to detail
Proactive
High personal grooming standards, maintaining appropriate behaviour and appearance conducive to the Company image.
Willingness to work flexibly and as a member of a team