Up to £9.00 per hour
8 months ago
IT - MS Office incl. Word, Excel, Powerpoint & Microsoft Project. Shared Data Environment/Sharepoint incl. recording and management
Support the Head of Programme & the Project Team.
Assist the team with producing documents & other clerical support.
Look after the team including booking travel, assisting with the time booking system and expenses.
Manage office/stationery supplies as necessary to maintain office facilities as required.
Effective liaison with visitors and staff including visitor reception, arranging meetings, travel bookings etc.
Skills and Challenges
Focus on order and Problem solving - Ability to determine the most practical and expedient course of action for matters relating to the smooth running of the Project Team and key events.
Flexibility - Ability to adapt to changing priorities for collective effort in the team, often at short notice.
Attention to detail.
Ability to produce, prioritise and maintain documents/reports/presentations in a suitable & professional manner
Ability to plan ahead & organise across multiple organisations & sites.
Knowledge of common Microsoft tools.
NVQ Level 3 in Business and Administration (or equivalent)
Tasks and Activities:
Establish and undertake the Team administrative and secretarial duties including time & attendance, expenses, booking travel, preparing correspondence, handling & recording telephone messages etc to the required deadlines as required.
Assist the Document Controller in managing the PM documents & other documents as required.
Manage the Team Meeting & Reporting calendar and act as the focal point for both internal & external personnel for arranging meetings and reviews incl collating notes & actions as required. This is to include proficient coordination & prioritisation of appropriate diaries and liaison with external contacts.
Prepare electronic documents including reports and presentation material.
Be the 'Host' for those visiting including arranging passes, booking them in and ensuring they have everything they need from an admin point of view to undertake their task including liaising with Facilities Manager where necessary to ensure they have a desk.
Organise & assist with the induction process for Staff joining the Project Team.
Meetings & Reports Calendar.
Head of Programme diary maintained where required.
Updated SDE/sharepoint 'pages'.
Project Team timesheets & expenses
Coordinating visitor passes
Documents as required
To apply for this position, you must be eligible to live and work in the UK and either possess or be able to obtain UK MOD Security Clearance to SC Level.