Billing Control Clerk

  • Location

    Hampshire, England

  • Sector:

    Professional Services

  • Job type:


  • Salary:

    Up to £20600 per annum

  • Contact:

    Vital Bristol Technology

  • Contact email:


  • Job ref:


  • Published:

    8 months ago

  • Expiry date:


  • Start date:


  • Client:


Our client is an integrated facilities management services who provide the solutions, support, and facilities management services. They are currently looking for a Billing Control Clerk to join our revenue and finance team in Eastleigh, Hampshire.

Shift Pattern: Working 35 hours per week - Monday to Friday between 9am - 5pm
Job purpose: To accurately produce invoices & credit notes as received from the Business Units, and to issue and collect management fee claims to preferred suppliers to assist the business in achieving or exceeding cash collection targets for the company.
Dimensions: Falling under the scope of Finance, the Billing Clerk, responsible for the production of invoices and credit notes in line with instructions produced by Contract Managers, and the issuing and progressing of management fee / early payment claims to preferred suppliers.
Principle Accountabilities:
Billing Control:
    • To carry out the accurate production of invoices and credit notes.
    • Ensure that work orders and contracts are set-up to invoice the correct customer, quoting the necessary order reference.
    • Liaise with the Business Units where necessary to clear any queries related to information provided.
    • Develop strong links with the Business Units and customers to meet all invoicing needs.
    • To control the issue of invoices and credits to customer with correct substantiation.
    • Ensure that achievable billing targets are met.
    • To ensure that new contracts entered onto JDE for contract billing purposes are set-up correctly
    • To identify the contract billing contracts to invoice by running the "Billing Event Frequency Report" daily
    • To identify the advanced revenue contracts and log the "Billing Frequency" in the Revenue System
    • Support the Billing Control Supervisor as directed.
Management Fee:
    • Issuing of management fee and early payment claims to preferred suppliers according to supplier agreements
    • Progressing of claims to obtain prompt payment
    • Liaising with suppliers to resolve any queries preventing payment
    • Liaising with Procurement where required to escalate queries
    • Logging of management fee payments into the Revenue System
    • Support the Billing Control Supervisor as directed.
Person Specification:
  • Experience within a similar role or experience in high transaction and high volume environment.
  • Above average communication skills.
  • Ability to sustain effective relationships
  • Ability to plan and organise with attention to detail
  • Above average keyboard skills - with a high level of accuracy
  • Good IT Skills including Microsoft Office (Word / Excel)
  • Knowledge of invoicing / credit control systems advantageous but not essential as training provided.
Other Factors:
  • There may be the opportunity for overtime working during month end/holiday cover.
  • Flexible working is optional.
  • 25 days annual leave plus bank holidays
  • Company pension scheme
  • Private Healthcare after 6 months

If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly.