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Bilingual Executive Assistant

  • Location:

    Alabama, USA

  • Job type:

    Contract

  • Sector:

    Automotive and Motorsport

  • Salary:

    US$22 - US$25 per hour

  • Contact:

    Stephanie Vu

  • Contact email:

    Stephanie.Vu@morson.com

  • Job ref:

    245STV_1557792320

  • Published:

    10 days ago

  • Expiry date:

    2019-07-09

  • Client:

    Morson USA

Morson International is currently seeking for a bilingual Executive Assistant to join our client, a Japanese automotive company. This position will be temp to hire after a 6 month performance evaluation. **Candidate must be fluent in both English and Japanese and be comfortable conversing in a corporate business environment

Position Summary:

The Executive Assistant will be multi-tasking in a fast changing environment and provide high level administrative support to the Senior Vice President in Alabama. The position requires a highly motivated and skilled individual who will perform a wide range of administrative and executive support related tasks that require strong attention to details.

These duties include compiling monthly financial reports, composing written correspondence, memos, and reports, translating (Japanese/English), answering phone calls, working with vendors and other departments to answer questions and resolve concerns.

Supporting Executive Management

  • Manage daily schedule of Senior Vice President
  • Arrange meetings with executives and guests from MC HQ on timely basis.
  • Coordinate accurate communication and information at executive level within MNAO and MC HQ including reports and documents.
  • Arrange business travels for Senior Vice President and MC executives.
  • Assist resolving IT issues and work request order on behalf of executives. Be a liaison to MNAO IT support. Executive IT support includes Japanese OS System.
  • Support management with presentation material and preparation.
  • Create and submit expense report on behalf of executive management

Administrative Business

  • Provide bilingual support to ensure that the office operations run smoothly
  • Control and manage highly confidential business and advance planning documents in accordance with a record retention policy.
  • Update organization chart, reflecting accurate personnel change information of both USA employees and ISE on a monthly basis for both MNAO & MC record retention.
  • Support document and oral translation, Japanese to English and English to Japanese for email correspondence, monthly reports, publication articles, telephone meetings and conversation and inquiry when needed.
  • Update emergency evacuation roll call sheet.

Support in Business Operation

  • Assess and finds needs of the organization and working environment on a daily basis for best working
  • Communicate with MC HR Administration office and MNAO HR Business Partner regarding MC ISE arrival, return and extension of assignment terms on record retention.
  • Coordinate teambuilding activities, including lunch meetings, farewell gift and get-together etc.
  • Assist with special bilingual assignments and/or tasks as needed, including the needs of visitors.