Bids & Tendering Administrator

  • Location

    Chippenham, Wiltshire

  • Sector:


  • Job type:


  • Salary:


  • Contact:

    Vital Bristol Technology

  • Contact email:


  • Job ref:


  • Published:

    7 months ago

  • Duration:

    6 months

  • Expiry date:


  • Start date:


  • Client:


Our client is a leading provider in multiple industry sectors, and they are currently looking for a Bids & Tendering Administrator to cover a 6 month contract.

Role Definition

General administration support duties for the DTUP Tendering team, with a focus on supporting the documentation, meetings and approvals process (tools and paperwork provision).

Specific Skills/Tasks

  • Documentation / filing / cross referencing to support bid
  • Supporting bid management in day to day activities
  • Coordinate preparation for approval meetings
  • Organise bid documentation in support of bid manager, including archiving of material
  • Bid support including shipping, dispatch of documentation
  • Compile document submissions and liaise directly with contributors to ensure timely submission.
  • Professionally expedite delegated actions from Bid managers.
  • Establish good working relationships with key PA support internally and externally.
  • Ensure bid documentation version control in place and bids are using correct versions.
  • Attend Workshops and Meetings to capture minutes and actions.
  • Format bid documents to standard style and format.
  • Track progress of Bid Document content in Bid SharePoint Site.
  • Management of Meetings Diary.
  • Raising of administrative requests for office supplies and maintenance.
  • General administrative duties e.g. liaison with cleaning staff.

  • The Competencies
  • PA / Secretarial / Administration experience (minimum 3 years).
  • Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level.
  • Good interpersonal skills - a team player.
  • Ability to work with complete confidentiality.
  • Highly organised and professional working style.
  • Assertive and deadline driven.
  • Proactive and able to operate on own initiative with minimal supervision

Full time: Monday - Friday

Rate: Negotiable

Start: ASAP on a 6 month contract

If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly.