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Bid Co-ordinator / Administrator

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  • Salary:

    Up to £0.00 per annum

  • Contact:

    Paul Anscombe

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  • Published:

    about 1 month ago

  • Expiry date:


Role Definition

Supporting departmental management in day-to-day activities including administration of sales and supplier portals, company tools and processes and preparation of internal and external documentation.

Specific Skills/Tasks
? Day to day administration and management of sales and supplier portals
? Day to day administration and management of company contract management and risk tools
? Organising and attendance at internal review meetings
? Assistance in preparation of internal tender review documentation
? Preparation and distribution of minutes of meetings
? Document management and archiving
? Maintaining department file structures and access permissions
? Assistance in compilation of departmental reports and liaising directly with contributors to ensure timely submission
? Formatting of documentation for tender submissions
? Supporting the production of Pre-Qualification Questionnaires
? Administration of departmental SharePoint sites
? Coordinate contract signatures ensuring appropriate authorisations are in place
? Contract archiving both digitally and in Chippenham office
? Assisting departmental audits
? Organise translation services, shipping, dispatch of documentation
? Arranging purchase orders for bid codes and department cost centre
? Venue and travel booking
? Holiday / sickness cover for other ST&BD admin staff
? Support facilities management for the Bids & Tendering function, including organising IT
? Administration experience (minimum 3 years), incl. document formatting
? Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level
? SharePoint to intermediate level as a minimum, preferably advanced level
? Good interpersonal skills and collaborative approach
? Proactive and able to operate on own initiative with minimal supervision
? Highly organised and deadline driven, professional working style
? Able to work with complete confidentiality and with great attention to detail