Assistant Buyer

  • Location

    Rosyth, Fife

  • Sector:

    Professional Services

  • Job type:


  • Salary:


  • Contact:

    Vicky Turner

  • Contact email:


  • Job ref:


  • Published:

    7 months ago

  • Duration:

    6 Months

  • Expiry date:


  • Start date:


  • Client:


Assistant Buyer; Contract; Rosyth,

Our client is recruiting for an Assistant Buyer to work in Rosyth. Reporting to the Team Leader of Buying, the main tasks and activities of this function are: -

* Issue bid requests and where necessary any pre-qualification requirements
* Expedite, issue, receive and process the following:
* Assistance with preparation of RFQ's, Quotations and bid summary etc
* Purchase Orders/contracts and revisions
* Purchase Order acknowledgements
* Documentation from bidders/suppliers
* Document revisions
* Indirect Purchase Orders
* Warranty/replacements items
* After Sales RFQs, Expediting, Purchase Orders
* Update Central, Vendor Document Control and other systems and highlighting queries to Buyer
* Receiving, checking and updating systems for goods that arrive. Packing/despatching and preparing paperwork for goods received in for onward despatch by courier etc
* Evaluate bids commercially, prepare bid summary, and issue bids to the appropriate personnel for their technical evaluation
* Establish/maintain files and controls for all outgoing and incoming correspondence on each assigned order/contract - hard copy and electronically on a daily basis
* Issue shipping instructions to vendors
* Co-ordinate shipping arrangements with freight forwarder as appropriate
* Check invoices and follow up invoice queries
* Initiate and process revisions/amendments that establish scope and effects on cost and schedule of agreed-upon changes

Administer all Purchase commitments by performing the following functions:
* Monitor supplier's performance for conformance to commercial terms
* Monitor activities by Engineering and other in-house functions to ensure compliance with the order/contract terms
* Record, review, analyse and distribute supplier reports specified in the order/contract.
* Conduct closeout review of the order/contract documents
* Communicate with suppliers and contractors as necessary to achieve required service and results from potential and actual suppliers/contractors to meet project needs
* Support the Buyer to prepare and organise assigned Procurement sponsored meetings, such as bid clarification and post award meetings, for the purpose of ensuring complete understanding and agreement between the department, the Client (as relevant) and supplier on all contractual matters
* Support the Logistics Team by preparing packing lists, checking letters of credit and issuing shipping instructions as necessary
* Support Documentation Control by expediting documents, updating document registers, filing & seeking document approval in a timely manner.

* Promote and maintain a culture of openness, honesty, commitment and continuous improvement
* Actively support the company's Health, Safety, Environmental, Code of Conduct, Quality and other policies and procedures
* Actively seek to anticipate and mitigate problems/difficulties
* To establish and maintain a good working relationship with assigned Suppliers and, where necessary, with Customers, such that they would wish to receive and place future business with department process

* Perform all tasks involved in the formation and administration of Purchase Orders and Purchase Contracts in accordance with the Company Quality Procedures
* Communication with Suppliers and Personnel within the department and when necessary within the business

Morson is acting as a recruitment business in relation to this vacancy.