about 1 year ago
The role of the Project Support Administrator is to perform a wide range of administrative and office support activities for the UCP SHEQ, Engineering and Operations teams.
The post holder will report predominantly to the UCP Head of SHEQ Manager.
To achieve this, the following skills and experience are required:-
General Skills and Experience Requirements
General clerical duties including photocopying, and scanning
Maintain electronic and hardcopy filing system
Uploading of CD/DVD's into documentum system
Retrieve documents from filing system
Handle requests for information and data from UCP
Resolve administrative problems and enquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and co-ordinate meetings (including refreshments, where required),
Prepare agendas for meetings for the SHEQ, Engineering teams
Take, type and issue notes of meetings for the Project team
Distribute incoming correspondence (including post)
Maintain adequate levels of office supplies
Maintain UCP annual leave planner
Manage the PPE Store, ordering and distribution
Be capable of organising meetings and activities
Taking minutes of meeting and distributing them
GCSE Grade C or above (or equivalent) in English and Maths.
Proven ability to use a wide range of office IT applications, in particular MS Office applications to a high standard
Knowledge and experience of clerical and administrative procedures