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Administrator

  • Location

    Manchester, Greater Manchester

  • Sector:

    Administration

  • Job type:

    Contract

  • Salary:

    Up to £15.00 per hour

  • Contact:

    Alex McQuade

  • Contact email:

    Alex.Mcquade@morson.com

  • Job ref:

    171131ALX_1575373456

  • Published:

    12 days ago

  • Duration:

    6 months

  • Expiry date:

    2019-12-04

  • Start date:

    asap

  • Client:

    #

ADMINISTRATOR - MANCHESTER - 6 MONTH CONTRACT - £15 PER HOUR

  • Responsible for working closely with the PMO Analyst to provide a wide variety of administration activities to help IT deliver its strategic programmes.


* Will support several projects simultaneously to a cumulative value of up to c.£50m

Accountabilities


* Facilitate meetings: Responsible for facilitating meetings/calls, ensuring actions are captured, issued and closed

* Mailbox management: Responsible for ensuring shared mailboxes are managed and emails needing attention are actioned. This includes responding to demand requests for IT project services from the business.

* Building system knowledge: Responsible for building system knowledge to perform tasks such as raising of requests or purchase orders

* Report creation: Responsible for collating report inputs from across all programmes to form a single aggregated view which is shared with the Programme Managers to make informed decisions

* Reporting: Responsible for creating reports to a high quality. This includes being involved in the preparation, analysis and presentation of data relating to project milestones, financials and resources to allow Programme Managers to make informed decisions.

* MS Teams maintenance: Responsible for maintaining project document repositories in Teams


The PMO Administrator will build their knowledge to be able to identify and address challenges and apply problem-solving abilities:

* Identify and analyse data inconsistencies or data errors and determine the corrective action required

* Adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities

* Effective prioritising and execution of tasks in a high-pressure environment.

* Consider continuous improvement in every day thinking and how we operate


Knowledge, Experience and Skills

  • The successful candidate will need to work with various internal and external (non-IT) stakeholders. As such, the postholder will need to understand the overarching portfolio, have strong attention to detail, excellent communication and can bring a "can-do" approach whilst operating in a fast paced environment.
  • Client facing and pro-active with 'can-do' approach who will own tasks to completion with high quality standards.


* Have good working knowledge of MS Excel, including formulas and formatting.

* Strong ownership of deliverable quality even when reporting on data provided by others so it's fit for senior stakeholders

* Strong analytical skills and proactively manage identified issues

* Comfortable with financial information and terminology

* Good written and verbal communication skills with the ability to facilitate calls and keep people informed of status

* Highly organised, with the ability to multi-task and meet fixed deadlines

* Ability to own and chase down actions through to completion, especially when multiple people are involved