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Administrator

  • Location:

    Portsmouth, Hampshire

  • Job type:

    Contract

  • Sector:

    Administration

  • Salary:

    Up to £0.00 per hour

  • Contact:

    Vicky Turner

  • Contact email:

    vicky.turner@morson.com

  • Job ref:

    163296VIT_1560269835

  • Published:

    5 days ago

  • Duration:

    6 Months

  • Expiry date:

    2019-06-18

  • Start date:

    01/07/2019

  • Client:

    Morson International

Environmental Health and Safety Administrator; Portsmouth; 6 months contract; Full time

To provide a high quality of secretarial and administrative support to the Environmental Health and Safety (EHS) Department and the Occupational Health (OH) Department, you will be working for our client based in Portsmouth.

Your main duties will include;

Diary management for Head of EHS, the EHS team and OHAs

Provide support to the Head of EHS, the EHS team and OHAs

Typing of correspondence to include e-mails

Organising meetings, workshops and functions large or small, on and off site. Taking the Minutes, transcribing the Minutes and distribution

Organising meeting rooms, catering and refreshments for meetings

Typing of Policies and Procedures

Taking telephone messages and passing them to relevant person

Ordering stationery and DSE items as and when required all main sites

Distributing Eye Test Vouchers

Obtaining signatures for invoices, forwarding invoices to accounts and maintaining the budget spreadsheet

Raise LOLs annually for Health and Safety and Occupational Health Department

Be responsible for the expenses for the department and ensuring they are done in a timely manner

Organising travel arrangements for the department and ensuring the bookings are correct prior to travel and the traveller has all the relevant information required

OH department filing at three main sites

Archiving personnel records at three main sites

Booking visitors onto site via the security process

Liaise with outside companies to arrange Lunch and Learn events at all three main sites. Send out invites to all staff members requesting to attend the lunch and learn event. Arrange room set up and lunch

Willing to undertake any reasonable requests from department

Maintain the training spreadsheet for all internal training carried out by the department.

Qualifications/Training

- RSAIII typing skills preferred but not essential
- Shorthand skill - not essential.

General Requirements

- Be able and willing to work within a team
- To work unsupervised
- Respect the confidentiality and privacy of staff at all times
- Flexibility to undertake any reasonable tasks
- Willing to travel.

Morson is acting as a recruitment business in relation to this vacancy