Rail Technical Team
6 months ago
Recruiting for an Administrative Assistant to work for a leading client in the Transportation Industry based at London City Airport. Role is working on a contract basis for a minimum of 12 months.
Works independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a project team. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.
Principal responsibilities may include but are not limited to:
Perform a variety of secretarial/administrative/clerical duties of either a general or a specialized nature through research, analysis, and coordination with others on the project team.
Responsibilities entail use of initiative and judgment.
Follow up to ensure completion of actions.
Review deliverables and monitor quality to ensure that all documents, deliverables conform to established standards and procedures.
Assist other team members with standard forms and deliverables.
Develop an understanding of the project's organizational structure, protocols and procedures.
Coordinate requests from client, manager(s), and in-house staff.
Complete business independently as appropriate. Ensure coverage in absence.
Support the distribution of complex correspondence using standard software applications
Research information and compile summary reports. Extract data from reference material, either semi-technical or non-technical in scope. Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.
Perform data entry to maintain logs and track documentation. Set up and/or maintain electronic files.
Independently anticipate problems / changing priorities and alert manager(s) as appropriate.
Review for accuracy and format outgoing documents that require the managers' signature.
Coordinate travel arrangements, prepare itineraries and expense reports.
Coordinate meetings, arrange for facilities, equipment, and refreshments.
Organize material for meetings or presentations. Prepare, collect, review, and distribute meeting agendas, information packets, and minutes. May operate a variety of audiovisual equipment in the presentation of meeting material.
Requires A-Level certification and five years of related secretarial/administrative experience.
Ability to operate standard office equipment.
Knowledge of filing systems and common office procedures.
Experience with answering manager or supervisor office telephones.
Excellent oral and written communications skills.
Effective communication, teamwork, and interpersonal skills required.
Must be flexible and willing to shift priorities and take on unexpected and/or unanticipated projects as needed.
Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.