Administration Assistant

This job is no longer open for applications.
​Please see similar jobs below:

  • Location

    Sheffield, South Yorkshire

  • Sector:


  • Job type:


  • Salary:

    Up to £9.00 per hour

  • Contact:

    Vital Bristol Technology

  • Contact email:


  • Job ref:


  • Published:

    11 months ago

  • Duration:

    2 MONTHS

  • Expiry date:


  • Start date:


  • Client:


Our client are a multinational electric utility company, which operates in the fields of electricity generation and distribution, natural gas, nuclear and renewable energy.
They are currently recruiting for a Administration Assistant in sheffield to ASAP for 2 months with the chance of going perm.
General Overview:

Responsible for general administration duties associated with the University of Sheffield. Must be focused on customer care with an infectious "can do" attitude with the flexibility and adaptability to be a team member in a changing business environment. Experience of working within a high profile, customer focused environment in addition to commercial and financial awareness including understanding contractual requirements.
Fundamental aspects of the role include:
* Administration of the Maximo CAFM system
* Supports works Supervisors with oversight and distribution of Work Orders
* Logging of Corrective Works in the Maximo CAFM system
* Administration of student damage through the client STEMS system
* Recording of employee data for Annual Leave and Overtime
* Supports with required data to the Account Manager for the monthly client report
* Ad-hoc Administration of all Purchase Card expenditure receipts through Mi-Vision
* Support the wider contract with general administrative support as required
Qualifications & Experience
* Rounded educational background with direct experience in operational administration.
* Facilities Management/services experience advantageous
* Experience in either a Finance or Facilities Management environment desirable
* Excellent IT skills with Microsoft applications & other in house IT Management systems (Maximo, Technology Forge, Coupa, etc)
* Excellent communication and customer service skills
* Demonstrate good time management skills, working to deadlines and adhering to set procedures.
* Needs to be versatile and adaptive
* Credible experience within a similar position
Hours: 09:30 -13:30
If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly.