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Administration Assistant

  • Location

    Wiltshire, England

  • Sector:

    Administration

  • Job type:

    Temporary

  • Salary:

    Up to £13.00 per hour

  • Contact:

    Vanessa Farrington

  • Contact email:

    vanessaf@morson.com

  • Job ref:

    173059VH_1580205956

  • Published:

    about 1 month ago

  • Duration:

    6 Months

  • Expiry date:

    2020-02-11

  • Start date:

    03/02/2020

  • Client:

    #

Administration Assistant; Based in Corsham Wiltshire; 6 Month Contract; £13.00 per hour.
We are looking for an administrative assistant to provide business support to a number of managers and a comms team.
Responsibilities
Managers PA support including calendar Management and inbox
Organise team events and ensure venues are suitable and ensure all preparations are made prior.
Arranging travel, completing expenses, visas and accommodation
Meeting and greeting visitors at all levels of seniority
Provide support to Managers on an adhoc basis as required.
Cover for other PAs and Admin Assistants as required including sickness and leave as necessary.
Assist in producing documents, briefing papers, reports and presentations
Liaising with suppliers and other staff.
Produce Purchase reqs as required.
Ensuring processes and structures are in place.
Keeping structured folders and documents covering specific business directives, such as Ethics and Compliance, team flow-downs, producing small briefing packs as necessary.
Assist in booking local facilities and visitor requests

Administration Responsibilities
Devising and maintaining office systems, data management and filing
Creating minutes and ensuring actions are tracked and completed as required.
Preparation of travel plans for business trips worldwide.
Cover general administrative tasks as required.
Team events - booking abhor offsite team building etc
Office Moves - DSE forms/desk moves/ New Starters / Leavers / door access
Visitor requests
Handling telephone calls/queries from both internal and external colleagues and customers.
Required skills Personal Assistant experience, administrative tasks, well-structured and organised and good communicator and can work autonomously and part of a team

Essential Requirement
Must be well organised and proactive.
Must be flexible in approach and react as necessary to changes.
Must be able to demonstrate a professional level of service to all customers and colleagues.
Ability to effectively communicate at all levels.
A good team player with a proven ability to prioritise work, organise and use own initiative.
Advanced knowledge of Word, Excel, Outlook, PowerPoint or a similar graphics package.
A dynamic, enthusiastic and committed individual with demonstrated experience of working under pressure to tight schedule requirements.
Happy to do occasion UK Travel

Morson is acting as an employment business in relation to this vacancy
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control