Up to £0.00 per annum
7 months ago
Our client are looking for an Admin/ Office Assistant to join their team based in Edinburgh city centre on a contract basis, initially for 3 - 6 months, but may be extended.
To provide support to their Business Support Team, duties will include (but not limited to)
Act as first point of contract for both internal and external customers and stakeholders.
Booking of travel and accommodation
Dealing with incoming and outgoing post
Assisting with reception cover and hospitality when required
Supporting and assisting with facilities management
Arranging meeting rooms
Support of H&S functions (e.g. BCP, Fire, First Aid and Security)
Comply with GDPR procedures
General admin duties Efficient archiving, filing, scanning, copying and binding of documents, expense processing, document formatting, binding, printing, project admin
Actively seek to suggest opportunities for efficiency's/improvements
Aid the development of local office efficiency function/process solutions
Assessment and active reporting of risk
Local office IT support (e. meeting rooms, receipt and return of equipment)
Initiation and implementation of starter and leaver processes
Excellent interpersonal skills, friendly and approachable with excellent customer service
Enjoy working in a busy professional environment
Able to multi-task, organise and prioritise workloads
Ability to problem solve
Able to work well as a team and on your own
Willingness to be flexible and adaptable
Good working knowledge of Microsoft Office Suite, particularly Word, Excel and Outlook,
Ability to adapt to learn new systems and technology.
Switchboard and hospitality experience
On the job training will be provided although it is essential the person has good people skills and can multi task reception with admin tasks and be confident working with different people at various levels.