Accounts Payable Specialist

  • Location

    Delaware, USA

  • Sector:

    Aerospace and Defence

  • Job type:


  • Salary:

    US$23.00 - US$25.00 per hour + Up to 25.00 hourly

  • Contact:

    Tyler Friddle

  • Contact email:


  • Job ref:


  • Published:

    4 months ago

  • Duration:

    7 Months

  • Expiry date:


  • Start date:


  • Client:


Accounts Payable Specialist

6+ month contract

New Castle, Delaware

The Accounts Payable Analyst is responsible for the full cycle of accounts payable functions such as paying external vendors and internal invoices in a timely and accurate manner.

The Accounts Payable Specialist is responsible for the review and general ledger account coding of invoices, check requests and wire requests and their submission for approval in accordance with the Delegation of Authority.

Reporting directly to the Accounting Supervisor, the incumbent will primarily run support but will work closely with the TeS World Wide organization.

Essential/Key Areas of Responsibility

Responsible for general ledger account coding and inputting of accounts payable invoices, check requests, wire requests, and tax payments processing in ERP system Research external (vendors, government agencies, etc.) and internal statements/queries and resolve discrepancies relating to invoices and expense reports

Responsible for electronic filing of accounts payable documentation and account statements.

Work with vendors and internal stakeholders to support a paperless environment for invoicing and approvals

Review all invoices/payments for correct approval in accordance with the Delegation of Authority

Supports the Internal/External audits of accounts payable activities

Responsible for the processing of payments in ERP system

Support the review of accounts payable aging to ensure the accuracy of payment terms, and prepared aging pivot tables

Responsible for various ERP tasks including creation, update, and maintenance of vendor master data, Goods

Receipt of purchase orders, and input of journal entries

Maintain Form W-9/W-8 reporting from vendors and prepare Form 1096/1099 for Internal Revenue Service Filing

Support the corporate credit cards program for travel and purchasing by performing audit/analysis of usage and compliance, managing user profile in merchants/bank's website, managing MCC codes, and reconciliation of travel and purchasing cards activity

Support the global payment policy by ensuring the proper payment methods are being used (i.e. Checks, Wires, ACH, etc.) Intercompany and corporate shared service invoice support by payments to other TeS entities and to assist when needed with payments from other TeS entities (upon consolidation)

Responsible for accounts payable ledger monthly close to ensure that all invoices, check requests, wire transfers & expense reports are entered, accrued, or escalated Other administrative duties as assigned, including distribution of daily correspondence


Technical Knowledge/Skills & Experience Required

3-5 years of experience in account payable or accounting, in a Shared Services Organization environment preferred 2 years of working knowledge of general accounting procedures and concepts 1-2 years of experience working with banking systems and corporate card programs, with the ability to extract reporting as needed, preferred Proficient in MS Office (i.e. Outlook, PowerPoint, Word; intermediate in Excel with the ability to data mine and create reports)

Proficient in Adobe and document conversion to PDF format preferred Working knowledge of ERP Systems, SAP preferred

Working knowledge of procure-to-pay process preferred

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area and volume

Ability to read, analyze and interpret general business reports, periodicals, professional journals, and/or governmental regulations Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists