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Accounts Payable Assistant

  • Location

    Crawley, West Sussex

  • Sector:

    Aerospace and Defence

  • Job type:

    Contract

  • Salary:

    Up to £11.43 per hour

  • Contact:

    Catherine Robinson

  • Contact email:

    Catherine.Robinson@morson.com

  • Job ref:

    164063CRN_1562680509

  • Published:

    3 months ago

  • Duration:

    9 Months

  • Expiry date:

    2019-07-16

  • Start date:

    ASAP

  • Client:

    #

Title: Accounts Payable Assistant (contract)
Location: Crawley
Duration: 9 months
Hours: Full Time
Rate: £11.43 Per Hour PAYE


We are currently seeking an experienced Accounts Payable Assistant for our client in the Crawley area. This role will be responsible for all elements of Accounts Payable 3rd party and Intercompany invoice payments and query handling across multiple Business Units ensuring adherence to company policy and ICQ

Key Responsibilities and Tasks:

*Raising supplier BACs and CHAPs (manual) payments with the relevant approvals and in-line with the payments timetable
*Ensuring that payments are finalised in-line with the Cashiers cut-off dates/times
*Processing Intercompany Netting payments in-line with the monthly Diapason timetable
*Resolving issues identified in the weekly Health Check Reports - Paid Invoices on Hold; Supplier and bank - No Bank Accounts; Invoices set to Check & Wire
*Proactively manage the outstanding Supplier Advances (Prepayments) - ensuring that transactions are followed-up and cleared; maintain details of all actions taken; manage the monthly Adramatch reconciliation process; provide updates at the monthly Prepayments meeting
*Proactively manage the outstanding Supplier Debit Balances - ensuring that transactions are followed-up and cleared; maintain details of all actions taken; provide updates at the monthly Debit Balance meeting
*Proactively manage the outstanding Aged Creditors Report - ensuring that transactions are followed-up and cleared; maintain details of all actions taken; provide updates at the monthly Creditors meeting
*Manage the On Hold Reports and ensure that holds are cleared in a timely manner - AP Management; AP Prepay Migration; Manual Payment; Max Total Amount; PO Not Approved; Price; Quantity Ordered; Rejected Payment; Rejected to Supplier; Tax Amount Range
*Statement reviews for missing credit notes and aged invoices
*Maintain the SAS Payables 1 & 2 Email accounts
*Receive and resolve incoming telephones calls to the dedicated AP telephone number -manage and respond to voice mails
*Ad-hoc Payables related tasks - as and when required

Experience:

Essential
*Full end-to end Payables experience - invoice processing and review - validation of invoices, matching to Purchase orders and co-ordination of invoice approvals - invoice payments - query handling
*Experience of working with an invoice scanning tool and system based payables processes
*Proven ability to instigate and resolve invoice related queries with suppliers, customers and colleagues of all levels - by telephone; Email and face-to-face
*Fast and accurate keyboard skills
*Proficient use of Microsoft Word, Excel and Outlook

Desirable
*Experience of working for a large and complex organisation - Shared Service Centre environment
*Oracle and/or SAP experience

Morson International are acting as an employment business on behalf of the client

Accounts assistant; accounts payable, accounts receivable; purchase ledger; sales ledger; SAP; SAGE; AAT; payroll; VAT returns; reconciliation; credit control