Up to £105.33 per day
about 2 months ago
Payable Assistant; Cheltenham; 9-month Contract; Inside IR35; £105.33 per day; 37 Hours per week
We are currently recruiting for a temporary accounts payable assistant to fulfil a 9 month
Reporting to the Onshore Finance Manager and Financial Accountant, the post holder will support the team on all account payable aspects to help produce the monthly reporting results within the business, which forms part of UK Civil Aviation.
To carry out processing of accounts payable invoices, employee expense claims and supplier statement reconciliations according to established accounts payable policies and procedures adhering to specific deadlines for the business units.
A key output of this role is individual development and progression, therefore a positive attitude and willingness to learn are both necessary attributes.
Key outputs/deliverables will be:
Register purchase invoices and credit notes onto accounting system, matching against purchase orders where appropriate.
Proactive reconciliation of supplier statements.
Resolve any supplier queries or discrepancies; and escalate where necessary.
Review employee expense claims. Filter Spreadsheets & Code to relevant cost centres.
Generate required (supplier, employees, foreign currency) payment runs for approval, ensuring critical invoices, for example, aircraft leases and fuel, are approved and settled in line with due dates
Work with the management accountant team to ensure invoices are coded to the correct general ledger codes
Process and follow up on queries to suppliers for fuel and landing invoice
Open, sort and deliver post received. Monitor and action emails received in the accounts payable in-boxes.
Scan and file all approved invoices by statutory company
Work with the procurement teams to highlight any supplier issues, for example invoices submitted with no PO
Provide accounts receivable team with copy invoices for recharge invoices (third party customers and intercompany)
Ensure Delegation of Authority matrix for approval of invoices is adhered to
Participate in process improvement projects and adhoc requests required by the business.
Skills and Experience
Previous experience in accounts payable is required
Strong self-management skills
Proactive in approach, building relationships within the business and with suppliers.
Ability to organise data in Excel at a highly proficient level, i.e using VLookups and pivot tables.
Understand and manipulate data to present clear and concise journal outputs
Ability to ensure deadlines and targets are achieved or surpassed.
Strong cross-functional networking and collaboration skills
Working knowledge of Sage X3 and Concur are an advantage but not essential.
Experience of using ERP Systems
Capability to plan, organise and priorities effectively in order to meet deadlines
Aviation experience is desirable but not essential
Morson is acting as an employment business in relation to this vacancy
Accounts assistant; accounts payable, accounts receivable; purchase ledger; sales ledger; SAP; SAGE; AAT; payroll; VAT returns; reconciliation; credit control