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Accounts Payable Administrator

  • Location

    Portsmouth, Hampshire

  • Sector:

    Aerospace and Defence

  • Job type:

    Contract

  • Salary:

    Competitive

  • Contact:

    Mica Butland

  • Contact email:

    Mica.Butland@morson.com

  • Job ref:

    148645MLB_1534344129

  • Published:

    3 months ago

  • Expiry date:

    2018-09-04

  • Start date:

    ASAP

  • Client:

    #

Purpose of Role:

Responsible for the day to day entry of purchase invoices onto the accounting system as part of a team where throughput is in excess of 3000 items per month

Key Analytical Skills and Challenges/competencies:
* Experience of using financial reporting systems preferable Omnidox and Navision
* Excellent written and verbal communications skills with ability to build relationships with internal customers and suppliers
* High level of computer literacy
* Numerically literate and able to understand and manipulate information

Company/Industry Knowledge:
* Understanding of a Shared Service centre environment and of its interactions across the Finance community
* Inputting invoices onto the accounting system
* Sending out invoices for approval via Omnidox
* Checking invoices are authorised in line with authorities list
* Matching invoices with purchase orders
* Reconciliation of supplier statements
* Investigating and helping resolve invoice queries, including dealing with internal and external customers to gain necessary information
* Select invoices for payment run ensuring all properly approved
* Raise one off BACS and cheque payments as requested
* Raising of Easy Trade cards.
* Actively participate in team meetings Key Outputs/Deliverables:

* Ensuring invoices are processed accurately and paid in an accurate and timely manner

Describe with whom the role regularly interfaces:

External
* Suppliers
Internal
* Line Manager
* Commercial Finance Managers
* Management Accountants
* Finance Manager Shared Services and Reporting
* Senior Financial Management
* AP Team members
* Cashiers
* Business Managers
* Budget holders and coders
* Procurement