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Accounts Assistant

  • Location

    Cheltenham, Gloucestershire

  • Sector:

    Morson

  • Job type:

    Temporary

  • Salary:

    Up to £9.62 per hour

  • Contact:

    Amy Rowland

  • Contact email:

    amy.rowland@morson.com

  • Job ref:

    157284AMR_1549966162

  • Published:

    6 months ago

  • Duration:

    3 Months

  • Expiry date:

    2019-02-19

  • Start date:

    18/02/2019

  • Client:

    #

An exciting opportunity is available to join the Accounts Payable team of a large organisation. The role will involve responsibility for the accurate reviewing and processing of high volumes of accounts payable invoices and employee expense claims forms

Your typical responsibilities/tasks will include;
- Register purchase invoices and credit notes onto accounting system, matching against purchase orders where appropriate.
- Proactive reconciliation of supplier statements.
- Resolve any supplier queries or discrepancies; and escalate to team leader where necessary.
- Review employee expense claims. Filter Spreadsheets & Code to relevant cost centres.
- Generate required (supplier, employees, foreign currency) payment runs for approval by team leader, ensuring critical invoices
- Work with the management accounts team to ensure invoices are coded to the correct general ledger codes
- Open, sort and deliver post received. Monitor and action emails received in the Accounts Payable in-boxes
- Scan and file all approved invoices by statutory company

Additional Key Accountabilities:

- Work with the procurement teams to highlight any supplier issues, for example invoices submitted with no PO
- Provide accounts receivable team with copy invoices for recharge invoices
- Ensure Delegation of Authority matrix for approval of invoices is adhered to
- Scan and file all approved invoices by statutory company
- Participate in process improvement projects and adhoc requests required by the business

Cash management responsibility

The person in this role is a key contributor to the accurate and timely reporting of each business unit's costs from the AP perspectives.

Key Outputs/Deliverables:

Provide cash payments forecasts to the team leader on a weekly basis.

Key Technical Skills / competencies:

Essential:
- Practical experience of accounts payable for a high volume, multi-currency ledgers for a group of companies
- Attention to detail and high level of accuracy
- Strong communication and interpersonal skills to build and maintain effective working relationships with internal and external customers
- Ability to plan, organise and prioritise effectively in order to meet deadlines
- Computer skills including the ability to organise data in Excel spreadsheets at a highly proficient level, ie using sort and filter functions and pivot tables

Desirable:
- Knowledge of general accounting principles
- Experience of accounts payable processes involving purchase order/invoice matching
- Working knowledge of Sage X3, or a similar ERP system
- Working knowledge of any expense management software
- Experience of working to, and being managed by, standard Accounts Payable KPIs

Company/Industry Knowledge

- Knowledge of the aviation industry is advantageous but not compulsory
- Experience of working in a shared service environment is desirable but not compulsory

Morson is acting as a recruitment business in relation to this vacancy


Accounts assistant; accounts payable, accounts receivable; purchase ledger; sales ledger; SAP; SAGE; AAT; payroll; VAT returns; reconciliation; credit control