Accounts Assistant

  • Location

    Gloucester, Gloucestershire

  • Sector:


  • Job type:


  • Salary:

    Up to £9.62 per hour

  • Contact:

    Vanessa Farrington

  • Contact email:


  • Job ref:


  • Published:

    7 months ago

  • Duration:

    4 Months

  • Expiry date:


  • Start date:


  • Client:


Accounts Assistant AP (Accounts Payable); Location: Cheltenham; Duration: 4 months; £9.62 ph paye
We are looking to recruit an Accounts Payable Accounts Assistant to be based at our client's site near Cheltenham
Purpose of role:
To carry out processing of accounts payable invoices, employee expense claims and supplier statement reconciliations according to established accounts payable policies and procedures adhering to specific deadlines for the Company Onshore and Corporate business units.
Register purchase invoices and credit notes onto accounting system, matching against purchase orders where appropriate. Proactive reconciliation of supplier statements. Resolve any supplier queries or discrepancies and escalate to team leader where necessary.
Review employee expense claims. Filter Spreadsheets & Code to relevant cost centres.
Generate required (supplier, employees, foreign currency) payment runs for approval by team leader, ensuring critical invoices, for example, aircraft leases and fuel, are approved and settled in line with due dates
Work with the management accounts team to ensure invoices are coded to the correct general ledger codes
Open, sort and deliver post received. Monitor and action emails received in the accounts payable in-boxes.
Scan and file all approved invoices by statutory company
Additional Key Accountabilities:
Work with the procurement teams to highlight any supplier issues, for example invoices submitted with no PO
Provide accounts receivable team with copy invoices for recharge invoices (third party customers and inter company)
Ensure Delegation of Authority matrix for approval of invoices is adhered to
Scan and file all approved invoices by statutory company
Participate in process improvement projects and adhoc requests required by the business
Cash management responsibility:
The person in this role is a key contributor to the accurate and timely reporting of each business unit's costs from the AP perspectives.
Key Outputs/Deliverables:
Provide cash payments forecasts to the team leader on a weekly basis.
Key Technical Skills / competencies:
Practical experience of accounts payable for a high volume, multi-currency ledgers for a group of companies
Attention to detail and high level of accuracy
Strong communication and interpersonal skills to build and maintain effective working relationships with internal and external customers
Ability to plan, organise and prioritise effectively in order to meet deadlines
Computer skills including the ability to organise data in Excel spreadsheets at a highly proficient level, i.e. using sort and filter functions and pivot tables
Knowledge of general accounting principles
Experience of accounts payable processes involving purchase order/invoice matching
Working knowledge of Sage X3, or a similar ERP system
Working knowledge of any expense management software
Experience of working to, and being managed by, standard Accounts Payable KPIs
Company/Industry Knowledge:
Knowledge of the aviation industry is advantageous but not compulsory
Experience of working in a shared service environment is desirable but not compulsory
No formal qualifications are required, but role scope would suit AAT intermediate level studier.
Good basic education and excellent numeracy skills are essential.
Morson is acting as an employment business in relation to this vacancy