Make it Work from Home - How to Work Remotely as a Team

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by Nathan Baldwin on

We are without doubt living in unprecedented times. The COVID-19 pandemic has forced populations across the world to change how they interact with one and other and how they get about their daily lives. This includes their work-life. 

Working from home (which now even has its very own acronym) has become common place for most businesses around the world. But this sudden and dramatic change has raised some questions as to how employees, and more specifically teams are expected to communicate with each other? 

Well luckily for us we’re living in what is undoubtedly the best-connected decade of the 21stCentury and there is a ton of technology out there designed to keeping teams connected. So, before you start climbing the walls with panic and talking to inanimate objects for company, check out our guide on how to work remotely. 

 

Step one: create a communication schedule

This is the first and most important step you and your team need to take to ensure a regular line of communication is in place. Social interaction and communication are great inducers of motivation for teams, so put a plan in place! Whether it is once a week or once a day, whatever suits you and your team best, regular communication is key.

 

Step two: establish multiple lines of communication

A common mishap of remote working is the lack of platforms used to communicate amongst teams. This can result in the delay of important information being shared, requests from the wider company not being met and a decrease in team motivation. It is always a good idea to have at least three lines if communication with your team open. 

1. Line one should connect your team with the wider business, i.e. through the company email account. 

2. Line two should provide a quick line of communication to your team members, this will help speed up the passing of information, tools such as Facebook Workplace or Slack are perfect for this. 

3. Line three should be used to maintain motivation, this primarily replaces the missing social interaction and will keep team morale up. Visual platforms such as Zoom, Google Hangouts or Facetime are best for this function.

 

Step three: keeping it real

Just because you’re not physically in the same room as each other doesn’t mean that you should change the way you interact with one and other. Ignore the social barrier and embrace technology. The lines of communication discussed above are designed to ensure you stay connected with your team not just so that you can discuss work, but so that you can maintain the fun and informal social aspect of working within a close-knit team. 

 

Step four: keep calm and carry on communicating

Maintaining regular lines of communication with your team will not only help maintain productivity; it will provide a healthy distraction from the current situation.  Remember, you’re not alone and working as a team to support each other has never been more important than now.


Cx Jobs

PMO Lead

Our client BAE Systems Barrow is recruiting Project Support Office Leads to lead a team in achieving programme goals and performance targets. Candidates MUST be proficient userS of EVM tools and techniques. For the foreseeable future this will likely be remote working rather than on site at Barrow. The Project Support Office Lead will be accountable for interpretations of data and information, acting as an enabler in the decision making process.The role involves but is not limited to the following:Work with the Project Control's management team in defining Project Controls Processes/Organisation for the Programme/ Projects.Provide support into Control Account Managers with the most complex accounts to enable effective management of costs, schedule, risks and opportunities and resources across whole Projects.Provide analysis of Earned Value Management (EVM) Data and variance reporting to the CAM populationLead and manage the production of various Project/Programme reports, using a variety of Software/Reporting Techniques and accountable for robust metrics and management reports required for the CAM Review process and CSR Reviews. Provide support, expertise and advice on data analysis and forecasting to Senior Management. Provide expertise in project planning, monitoring and control tools, techniques and procedures to Programme teams and Cost Account Managers.Lead improvement initiatives within the organisation in particular assist in establishing a robust project control culture within the business. Lead on System/Process development and creation, distribution and analysis of ad hoc reports.Accountable for supporting the CAM's in defining the work content of the control account (Statement of work) to support resource estimating. Accountable for providing timely inputs to the Company BRP Process to ensure required resource is available to carry out the defined scope of work. Accountable for analysis and reporting on cost and schedule performance in line with monthly CAM reviews and support completion of arising actions. Ensure integrity of overall Project data.Ensure general governance for all Project Controls processes; including Work Packages [Open/Close/Data Validation etc] at appropriate - authorised level and; regular cost and schedule baseline maintenance and support through the Performance Measurement Baseline Change Request (PMBCR) process. Accountable for production of Programme Information, analysing, identifying and communicating areas for continuous improvement. Lead, develop and motivate any reporting and assigned staff through good communication and honest open management techniques in keeping with company values, policies and procedures and Take responsibility and accountability for the performance management of the team [including PDR's, ESM, performance reviews etc] in line with the company process. Work with Cost Engineering and Finance in the development of accurate estimates in support of bids, annual budgets or cost to completion and analyse "spend to date" data. To be able to access, have a clear understanding of and apply the Quality and HS&E Management System documentation e.g. Process Instructions, Workmanship Standards, Risk Assessments etc. applicable to particular work scope and to obey all HS&E rules.Key Attributes Foundation Degree / HNC / HND / Certificate in Project Management or equivalent level of qualification Highly skilled in the use of Microsoft packages LCM Awareness Proficient user of EVM Tools and TechniquesRecognising the RESTRICTED nature of the work, suitable candidates will be SC cleared or eligible for this level of clearance. SC must be in place before start date.Please do not apply if your experience does not match the job spec above but please visit our website to view other roles.Due to the volume of CVs received if you have not had a response within 48 hours please take it that your application will not be progressed.

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Looking for 4 finishing operatives able to install: * plasterboard, * a wraptite membrane * and a sealant strip to the inside of a commercial building in SW London

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Working on a project to replace sidings and increase the number of roads, a civils gang to support the site manager and construction team to ensure that the daily operation and safety of the site is kept correct and in line with the safe systems of work. At times there will be a requirement to assist the track gang in the planned works on site. The majority of these works is planned for Monday to Friday 07:30 to 15:30Essential* Hold ICI-LU Licence* Hold LU Basic Track Awareness(BTA)* Hold Site Person In Charge (SPC)Desirab;e* Previous Experience in construction projects and the construction environment* Previous Experience in working with machinery and on track vehicles* All trained/Competent in Cat Scanning RD 8000* All trained/Competent in Banksman/Slinging* All trained/Competent in working from height* All trained/Competent in Disc Saw & Concrete Saw cutting* All trained/Competent in Belle Mixers/ Concrete Mixing* All Hand Arm Vibration trained* At least 1 No. First Aider* All fully face fitted staff

Rail Construction

Working on a project to replace sidings and increase the number of roads, a civils gang to support the site manager and construction team to ensure that the daily operation and safety of the site is kept correct and in line with the safe systems of work. At times there will be a requirement to assist the track gang in the planned works on site. The majority of these works is planned for Monday to Friday 07:30 to 15:30Essential* All to Hold ICI-LU Licence* All to Hold LU Basic Track Awareness* Previous Experience in construction projects and the construction environmentDesirable* Previous Experience in working with machinery and on track vehicles* At least 1No. Forklift Operator trained/competent staff* All trained/Competent in Cat Scanning RD 8000* All trained/Competent in Banksman/Slinging* All trained/Competent in working from height* All trained/Competent in Disc Saw & Concrete Saw cutting* All trained/Competent in Belle Mixers/ Concrete Mixing* All Hand Arm Vibration trained* At least 1 No. First Aider* All fully face fitted staff

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