Professional Services Management Info & Enablement Officer

We have a new opportunity within the nuclear industry for a PROFESSIONAL SERVICES MANAGEMENT INFORMATION & ENABLEMENT OFFICER

This role can be based in Risley in Warrington, Preston or Workington in Cumbria and can be worked on a hybrid basis between home and office.

The successful Candidate would be responsible for managing and maintaining the framework of policies, procedures, processes and practices within which the functions operate.

Leading on the production and analysis of accurate Procurement and Commercial Management Information, derived from multiple sources, for use both internally and externally.

Striving for best practice, the post-holder will contribute to a highly effective framework of policies, procedures, processes and practices to support Professional Services in delivering the needs of the business.

The post-holder will also take responsibility for ensuring that internal and external communication channels are kept up-to-date with accurate information.

MAIN RESPONSIBILITIES

Principal Accountabilities:

Production of regular, accurate and timely management reporting whilst working on own initiative to validate the data, working to set deadlines:

Produce monthly, quarterly, and ad-hoc reporting on category spending, team performance etc.

Produce Management Information for submission to DESNZ/BEIS or the Cabinet Office on procurement activity including - Contract Register & Procurement pipeline spend with Small Medium Enterprises and compliance with the UK Government Prompt Payment Policy.

Maintenance of the Procurement and Commercial corporate information, ensuring that it is kept up-to-date, relevant and available when required by the organisation and maintained as required by the organisation:

Disseminate relevant and accurate information to the organisation to ensure open and effective communication.

Design and maintain the Procurement and Commercial Nucleus pages (SharePoint based).

Provide support to the Procurement and Supply Chain Management Team in updating, cross-referencing and uploading documents to the Management System.

Maintain the ‘Suppliers’ section of the Company website to ensure that the most up-to-date and relevant information for the supply chain is available at all times.

Maintain accurate internal data sources, such as the Workload Planner, Service Level Agreement Database and Contracts Register.

Support the Procurement and Commercial teams in undertaking 2nd Line Assurance compliance checks against existing processes:

Review existing data sources and standard reports and identify where reporting can be improved and assist in the implementation of improvements.

Advise on any other strategic initiatives to make improvements in the business.

Support and encourage continuous improvement activities across the Procurement and Commercial functions as well as the wider business:

Collaborate with peers around the business to build best practice processes in terms of both data quality and reporting tools.

Lead on the mapping of processes in ‘as-is’ and ‘to-be’ states, working across functions where applicable to simplify and standardise processes and procedures.

Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-pay policies and practices.

Advise on any other strategic initiatives to make improvements in the business
Contribution to a highly effective framework of policies, procedures, processes and practices by enabling the Procurement and Commercial functions to operate in an efficient and effective way.

Proactively facilitate and advise all employees to ensure that all goods, works and services are procured in line with the procedures set out within the Constitution.

Understand the main policies, procedures and processes in use by team members at any given time and proactively maintain them in accordance with best practice.

Advise and train the team members in the use of the main systems and assume administrator duties in each case.

Co-ordinate reporting of KPIs for the Procurement and Commercial functions (including trends over time).

THE IDEAL CANDIDATE

Essential

Significant experience in a similar role in a busy and diverse office environment.

Highly proficient in of using Microsoft Office applications, (most importantly Excel, but experience of Outlook, Word, Visio and PowerPoint is key) including analysing and commentating on the outputs.

Able to gather data from multiple sources, analyse and produce a range of report types,
including: PowerPoint dashboards, pivot tables, macro-enabled spreadsheets etc.

A basic understanding of database structure to enable MI automation.

The ability to learn and become proficient in using new tools.

Good communication skills, both verbal and written, with experience of dealing with correspondence for both internal and external stakeholders.

Experience of working with sensitive and confidential material in an impartial and professional manner.

Organised and can plan workload to achieve targets.

Desirable Criteria

Business World - working knowledge of Business World (Agresso)
Visio - production of process flow diagrams.
Power Query in Excel.
An understanding of basic SQL.
Microsoft Project - Project Plans.
Awareness of public sector procurement.
Experience of SharePoint editing.
Experience of E-Procurement systems.